outlook includes a powerful SMS reminder function that is synchronised with your Outlook Calendar. By entering and saving a calendar reminder, an appointment or a task, you can elect to have outlook send you an SMS reminder.

You can also ask outlook to send an SMS to other participants. This might be meeting attendees or a person to whom you have assigned a task. To avoid multiple SMS messages going to a participant, these reminders can only be set by the meeting or task creator.


Configuring your SMS reminder defaults

outlook includes a series of default settings for the sending of reminders. To configure or change these options, select Options... from the main outlook menu. This will open the 'Options' screen. Click on the Reminders tab and a series of options will be displayed.

Send SMSs for reminders by default

Even if this option is selected, a calendar reminder, an appointment or task must be created and saved in Outlook for an SMS reminder to be sent.

A second option asks whether you want to send an SMS reminder to all the people associated with your activity. This might be a calendar reminder, an appointment or a task.


Over-riding SMS reminder defaults

Aside from being able to change the default settings on the 'Options' screen, you can also individually control SMS reminder settings for each appointment or task from within our embedded SMS Form.

To view this Form, create a new Calendar appointment. If you are not familiar with this function, open your Outlook Calendar and double-click on a time. This will open the Outlook Appointment window. For this example, fill in the usual appointment details such as Subject, Location and Time, then tick the Reminder option (to the left of the bell!) that you wish to receive a reminder.

As a next step, click the SMS tab to view the SMS Reminder options.

Within this options screen you can control the sending of SMS reminders for that specific appointment. In addition to being able to send an SMS reminder to all the attendees of your meeting, you can add additional numbers. This allows you to send a reminder to invitees who are not in your Outlook address book or are not accessible by e-mail.

After you have completed setting your options, click Save and Close to complete the appointment.

For outlook to send an SMS reminder, Outlook has to be either active on your computer and your system online to the Internet. Alternatively, you can synchronise your reminders with our remote server.


Offline reminder synchronisation

This feature allows you to push your Outlook schedule appointments to our appointment server. Effectively, when you are connected to the Internet, you can synchronise your Calendar and Task reminders with our SMS scheduling application.

After you have disconnected from the Internet and exited from Outlook, your reminders will be retained on our server and despatched at the appropriate time.

To activate this function, click the Synch Reminders button on the main Outlook window or by selecting Synch reminders to server within the outlook menu.

This will open the Reminder Sync options window. This allows you to set the date range that you would like your appointments and task to remain on our server.





At the bottom of the window a sentence is displayed to help you in clarifying the exact date range that is being sent to our server.

When you are satisfied with your selection, click OK. This will send an e-mail to our server with your appointment details. This completes the synchronisation process.

At any time, you can view your scheduled appointments and tasks that reside on our server by clicking on the button Your outlook account. This is found on the main Outlook toolbar. This will display your outlook User Page. From this location click on View your scheduled messages.

This option displays a summary of your messages and tasks that reside on our server. To change or delete any of these dates, make the changes in Outlook and resynchronise once again with the outlook appointment server.

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